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Office of the Registrar records

 Collection
Identifier: RG0041

Collection Scope and Content

Materials in this collection include class schedules, reports of the Registrar, correspondence, and memos. This material ranges in date from 1822-2006, and was transferred to the University Archives by the University Registrar. Note: Not all series are processed. Ask staff for assistance.

Dates

  • 1822-2006

Creator

Restrictions on Access

Access to student records is governed by the federal Family Educational Rights and Privacy Act (FERPA), which protects the privacy of student education records. Student records in Series 1 are closed for 100 years from date of record creation.

Series 2 is closed to research for 50 years from date of record creation.

Restrictions on Use

Some material may be copyrighted or restricted. It is the patron's obligation to determine and satisfy copyright or other case restrictions when publishing or otherwise distributing materials found in the collections.

Historical Note

The Office of the Registrar at the George Washington University maintains all academic records and issues official transcripts. It also provides certification of enrollment documents (for loan deferments, Social Security benefits, health insurance or other services) and verification of degrees earned at GW. Before 1929 the Registrar was also the admissions officer for the University. Since the fall of 1981 student records have been maintained electronically; records prior to fall 1981 are on microfilm. Instructional staff may have access to these records at the Registrar's Office.

The Family Education Rights and Privacy Act (FERPA) prohibits the disclosure of student records to unauthorized parties. Access to student information is granted only to individuals who have the student's written permission, to parents who can demonstrate that they can claim the student as a dependent for income tax purposes, and in response to a valid subpoena as provided by FERPA. The Registrar's Office does, however, release directory information. According to the Guide to Student Rights and Responsibilities, Section III, Disclosure of Personally Identifiable Information from Student Records, directory information includes: name, local address and telephone number; name and address of next of kin; dates of attendance; school or division of enrollment; field of study; credit hours earned; degrees earned; honors received; weight, height, and age of members of athletic teams; and participation in organizations and activities chartered or otherwise established by the University, including intercollegiate athletics.

Federal law also entitles students to review their scholastic records at all levels. This includes a student's right to review letters of reference written by faculty unless this right is expressly waived. University policy prohibits faculty to require such a waiver as a condition for writing a reference.

Extent

8.25 Linear Feet

Language

English

Abstract

Collection includes class schedules, reports of the Registrar, correspondence, and memos.

Collection Organization

Organized into five series: Office files, Office files, Class schedules, Enrollment reports and degrees conferred, and Reports.

Acquisition Information

Materials acquired through transfers from Office of the Registrar.
Title
Guide to the Office of the Registrar records, 1822-2005
Status
Partially Processed
Author
University Archives, Special Collections Research Center, The George Washington University
Date
2007
Description rules
Describing Archives: A Content Standard
Language of description
English
Script of description
Latin
Language of description note
Finding aid written in English

Repository Details

Part of the Special Collections Research Center, The George Washington University Repository

Contact:
2130 H Street NW
Washington 20052 United States of America